Hosting Outdoor Events in Winter

Hosting an outdoor event during the winter months can be very complicated. Outdoor winter events are often fun, memorable, and exciting. Of course, with the temperatures falling and the chance for snow imminent in much of the country, outdoor events must be approached the correct way. We’ve got some tips for how to handle the crowds and the festivities.

1.      Bonfires are a great focal point for any outdoor winter event. They’re cheery and above all, warm. If you plan to have bonfires at an event, make sure you take the proper precautions. The fire must be kept at a safe level, and you should have a barrier between the flames and the attendees. If you choose not to do this, make sure someone is monitoring the fire at all times, especially with children around.

2.      Serve warm food for crowds. No one wants ice cream when it’s below freezing outside. Plus, many warm foods that are common in winter are easy to store and keep warm with the right equipment. Soups, stews, and chili are all popular in the colder months and can be made in large quantities before the event even begins.

3.      Don’t stop at hot foods. Hot drinks are a great way to warm a guest to their core. Hot chocolate, apple cider, and hot tea are all great hot drinks you can make for an event.

4.      To keep your guests even warmer, invest in a tent along with tent heaters. A tent will provide some extra shelter from the cold and wind (and sometimes snow). Tent heaters allow you to have a warm area that guests can take refuge in.

5.      Be sure you have enough warm areas to accommodate the crowds at your events. Having one bonfire when you expect hundreds of guests is not sufficient. Pay attention to the projected attendance and plan accordingly.

6.      Make sure to make the venue safe before the event begins. In winter it is common for there to be snow and ice on the ground. This should be cleared as much as possible before the event so your guests will be safe.

7.      Keep a close eye on the weather reports. Winter weather is very unpredictable. Snow, ice, sleet, and freezing temperatures can make your event unsafe. Keep the lines of communication open with your guests.

8.      Make sure your event is well lit. This seems fairly basic, but you must keep in mind that in winter it gets dark sooner than you might expect. There’s many creative ways you can light an event. Try candles, fairy lights, and more!

9.      Have an accessory stand for guests that did not come prepared for cold temperatures. It’s easy to forget a scarf or gloves when you are in a rush. Having a small stock of emergency supplies for your guests goes a long way. Great selections include gloves, scarves, hats, and hand/toe warmers. Anything not used can be saved or donated to a homeless shelter after the event.

10.   Embrace it! Chances are if you’re having an event outdoors in winter, it’s for a reason. Have fun with the theme and the planning!

It’s important to keep the crowds happy at your event. Follow these tips and you’ll be closer to doing so!